The Mission

MicroTau's mission is to improve the efficiency of the global aviation fleet, saving billions in fuel and megatonnes of CO2 every year. We need a full-time office coordinator to ensure the smooth day-to-day functioning of our office and provide administrative support to our Operations team. You will report to the Operations Manager.

What You Will Do

• Own Office Requests: Be the first point of contact for all office needs to ensure streamlined and consistent operational support

• Kitchen & Common Area Tidiness: Restock kitchen essentials, manage weekly groceries, and hold the team accountable when things aren’t left tidy

• Office Inventory: Track and replenish supplies and equipment

• Postage & Deliveries: Handle domestic and international mail, packages, and couriers

• Facilities Coordination: Liaise with the building manager and manage any issues related to the office space (e.g., chemical waste collection, repairs and maintenance)

• Operations Support: Assist in rolling out process improvements, support internal projects, and help the Operations team where needed

• Travel Bookings: Help coordinate team travel through our Flight Centre Business Partner

• Office Budgets: Maintain and track internal office budgets (e.g., groceries, staff entertainment) and flag any overspending

• Systems & Documentation: Maintain and update company documents and records, ensuring everything is well-organised, accurate, and accessible

• IT Support: Provide first-line tech support and escalate issues to our IT provider when needed

What Success Looks Like

• First Month: You’ve settled in, built relationships with the team, and taken full ownership of day-to-day operations. You’re confidently managing inventory, restocking the kitchen, and navigating internal requests.

• First Six Months: You’ve learned our systems and flagged areas for potential improvement. You’ve meaningfully supported the Operations Team

• First Year: You’re the go-to person for everything related to workplace operations and become known for your proactive, no-nonsense approach. The office runs like clockwork because of you

About You

• 3+ years of experience in office administration, workplace coordination, or operations support

• Experienced with tools like Google Workspace, Microsoft Office, and Monday.com. 

• Ability to quickly adapt to change and are wired to explore technologies to improve processes

• Confident, proactive and unafraid to speak up or hold others accountable – especially when shared spaces or systems aren’t respected

• Friendly and approachable, but also direct and firm when needed (think: the office version of Supernanny)

• Able to prepare workflows and documentation to ensure understanding and compliance with operational processes

• Highly organised, detail-oriented, and self-motivated

• Bonus if you have training in first aid, fire warden duties, or WH&S

Why You Should Join MicroTau

• Impact: Aviation is one of the hardest to abate industries, and its share of global emissions is only growing. Join our mission to improve the efficiency of the global fleet and save millions of tonnes of CO2 every year.

• Technology: Our technology leverages the drag-reducing properties of shark skin to make aircraft more efficient. You'll be exposed to expertise and developments in materials, photolithography, fluid dynamics, and scale manufacturing.

• Team: Our team focuses on achieving our mission. We live our values of lift over drag, active transparency, and changing the boundary conditions, and we welcome new team members who want to do the same. 

• Corporate Jet: We have (most of) a corporate jet. It won't fly, but it sure does look cool.